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    The Role of University Management System [UMS] in Academics

    RAK Medical & Health Sciences University (RAKMHSU) started to find out a good solution provider under our budget since 2011 to design and develop the University Management System (UMS) as per our requirements. We found M/s Robosoft Technologies, India satisfactory after lot of demos, and interaction with the multiple Solution Provider. RAKMHSU has signed an agreement with M/s Robosoft Technologies, India during Mar-2013.

    The difficult phase of the deployment is to make sure the functionality of the UMS are developed in line with the existing workflow, Stakeholder demands and interlinking of the multiple Departments to maintain uniformity of the data across the modules. However, Thanks to Robosoft as they have tailor-made product in line with our requirements and its working fine since 3 years.

    The key objectives of UMS are:

    • Drive operational efficiency.
    • Self-service systems with simple to use with little or no training.
    • Elimination of duplicate data entry processes.
    • Integrated with Online Application workflow with unified data model.
    • Monitoring and decision support system.
    • Automation of all the Academic / Examination / Administration operations.
    • Ease and accuracy of reporting.

    RoboCampus – UMS Module

    1. Registration, Marketing & Online Application.
    • Aspirant Applicants can enquire about the university programs, seat availability in each program etc. marketing Department will be able to plan, schedule and conduct conferences and record responses from each event.
    • Applicants can self-register in the online portal and fill out the application form and upload all the relevant details including the required documents. Email communications are automatically sent by the system for each event.
    1. Student Performance
    • Year coordinators and Faculty can create course Time-Table with all relevant details and respective Faculty can update attendance for the completed sessions.
    1. Lesson Management System
    • Lesson Management System will help in planning, managing and monitoring the progress of lessons for each faculty and course. They can upload study material and Students can download from their dashboard.
    1. Core Examinations
    • Exam section can create, conduct and manage examinations and also enter marks and apply various evaluation methods to calculate and publish the final grades.
    1. Accounts
    • Customized Fee Collection – Accounts module as per their requirement and interlinking of the module with other workflow for the proper validation.
    1. Online Examinations
    • Contribute questions and create a question bank for various courses. Generate question papers for various course MCQ exams, conduct online exams and compute results automatically and update the marks accordingly.
    1. Internal Research Organization (IRO)
    • A full-fledged internal Research Organization’s survey system as per the requirement of IRO department to conduct survey.
    1. Student Portal
    • Student can access their Attendance, CA marks, Time Table, Fee details, Personal details, announcements, Downloads, final marks with grades.

    With this UMS, the whole administration of the University has become paperless, faster and efficient simplifying the whole University Data Management.

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